Privacy Policy for UB Hacking

Last Updated: 10/20/2024

UB Hacking ("Hackathon", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and disclose your personal information when you apply to participate in our event. By submitting an application, using OAuth login, or otherwise participating in UB Hacking, you agree to this Privacy Policy.

1. Information We Collect

  • Personal Information: Your first name, last name, contact email, date of birth, phone number, gender, race/ethnicity, and education details such as school name, major, level of study, and graduation year.
  • Shipping Information: Address, city, state, and ZIP code for mailing purposes if applicable.
  • Logistics: Attendance preferences, shirt size, dietary restrictions, and any special requests.
  • Other Information: Information about how you heard about us, your reasons for attending, and any other responses to registration questions.
  • OAuth Login Information: When you log in using third-party OAuth providers, we may collect basic profile information such as your name, email, and other information made available by the OAuth provider.

2. How We Use Your Information

  • Process your application and manage your participation in UB Hacking.
  • Communicate important event details, updates, and logistics.
  • Facilitate event logistics, including dietary accommodations and mailing any relevant materials.
  • Verify your identity when using OAuth login to access event resources.
  • Ensure compliance with the Code of Conduct.
  • Improve our event planning, organization, and future hackathon experiences.

3. Sharing and Disclosure

  • With Event Partners and Sponsors: We may share your information with our partners and sponsors for event-related purposes, including to provide prizes, mentorship, or other event-related activities. We will not share sensitive information (e.g., race/ethnicity) without your consent.
  • Service Providers: We may use third-party service providers to help manage logistics (e.g., event registration platforms) who will have access to your information only for the purpose of providing services on our behalf.
  • Legal Requirements: We may disclose your information if required by law, or in response to legal processes, to protect the rights, property, or safety of UB Hacking, its participants, or others.

4. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information. However, no transmission over the internet is completely secure, and we cannot guarantee the security of your information.

5. Retention of Data

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law.

6. Your Rights

Depending on your jurisdiction, you may have rights regarding your personal information, such as the right to access, correct, or delete your data. To exercise these rights, please contact us at contact@ubhacking.com.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be communicated to participants through email or posted on our website.

8. Contact Us

For questions or concerns regarding this Privacy Policy or data practices, please contact us at:

UB Hacking
contact@ubhacking.com